Tuesday, February 17, 2009

Email fax by RingCentral is amazing

When we started Personforce, I was amazed at how much faxing went on in the industry. Before this experience, I had used a fax machine maybe once or twice in my entire life. After we launched though, I was paying usurious rates to the Stanford GSB practically every day to send and receive faxes to and from clients.

When I graduated from school and started Personforce fulltime, one of our first purchases was our own fax machine. For a while I was pretty happy about it. Whenever the fax machine starting ringing my ears perked up - it was generally the sound of a new order coming in, which was very exciting. Actually, lots of times it was spam telemarketers which was quite disappointing.

When we changed offices we had to change telephone lines so I revisited our fax service. We decided to try out an email fax service (efax) because it just seemed like the modern thing to do. RingCentral seemed reasonably priced and full featured so we choose them.

It turned out switching to RingCentral has been an incredible experience. The software is well designed and easy to use. You can very easily replicate all the core features of sending and receiving faxes.

The best part of RingCentral is that it puts your fax "in the clouds". That means I can access it from my laptop, anyone else's computer, from my phone, or from any device that can connect to the internet. Now when I get a fax I can check it out on my iPhone whereever I am. I'd contrast this to having to physically go to the Stanford GSB fax terminal after class and see if anything came in.

The other great benefit of email fax services is that they cut down on paperwork. All your documents come to you digitized so there is no need to phyically file documents. I almost never need to file paper documents anymore now.

Anyhow, I highly recommend putting your fax in the cloud. I don't know much about other services but we're quite happy with RingCentral. I particularly like the nice "ding" sound when a new order comes in.

1 comment:

steve said...

Email To Fax is the best way to do communication and very effective technology in now day.By the use of it in appropriate way,beneficial in business.